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Accruals in MyTime are not currently reflected accurately. Sick, Vacation, and Personal Preference balances will be updated and corrected after payroll closes each pay period.
Beginning Saturday, November 1, 2025, the University of Utah will begin using MyTime as its new timekeeping system. Built on UKG (formerly Kronos), MyTime has been refreshed with updated University branding and user-focused improvements to make timekeeping simpler and more intuitive.
Hospitals & Clinics employees should check Pulse for updates on MyTime.
What's changing with MyTime
For many campus employees, the biggest change will be new university branding and a more modern look. Some of the changes include:
What’s Not Changing with MyTime
MyTime for Campus Employees
MyTime Manager Basics
MyTime Manager Advanced
A: MyTime, the new UKG (formerly Kronos) timekeeping system. MyTime features updated University branding and a modern, user-friendly interface to make time entry and approvals simpler.
A: When visiting https://kronos.utah.edu, there will be two sign-in options:
A: No. Employees will continue to record time the same way they do now. The method depends on how they currently track their hours:
Timeclock employees: Continue using physical timeclock stations to punch in and out.
Timestamp employees: Continue recording punches electronically using a computer or mobile device.
Timesheet employees: Continue manually entering time worked on the online timesheet.
Salaried employees: The new timecard will have an hourly-style layout, but salaried employees will still follow the same process for reporting leave time (such as vacation or sick leave).
No. The University Payroll team will transfer punches where needed during the cutover period.
A: Employees should begin entering their time in MyTime starting at 8:00 a.m. on November 1, 2025.
When you visit kronos.utah.edu on or after November 1, 2025, you’ll see two sign-in options:
Sign in to Kronos: Review or approve time for the pay period ending 10/31/2025.
Kronos access will remain available through at least noon on November 3 to review, edit, and approve time as needed.
After November 3, no edits or approvals will be available in Kronos.
Sign in to MyTime: Use this system for all pay periods beginning 11/01/2025 and moving forward.
A: Employees should punch out in the same system where they started their shift.
For example:
If you clocked in using Kronos before 8:00 a.m. on October 31, you should clock out in Kronos.
If you clock in at or after 8:00 a.m. on November 1, you should clock in and out using MyTime.
The Payroll team will automatically reconcile any crossover punches, so no action is needed by employees or departments.
A: No. Pay periods and pay dates will remain the same.
MyTime will follow the current University payroll schedule, so employees will continue to be paid according to the same bimonthly pay cycles as before.
A: No. Payroll deadlines and approval steps remain the same.
Managers and approvers should continue following existing payroll procedures and timelines, and employees should continue entering and submitting their time as usual each pay period for approval.
The approval process remains:
Employees enter and submit their time.
Managers review and approve timecards.
Payroll completes the final sign-off.
For reference, visit the Payroll Schedule and Deadlines webpage for detailed pay period and processing information.
A: No. Using MyTime to request and approve time off is optional. Departments may continue using their current process for requesting and approving time off outside of MyTime if preferred.
However, all leave time — such as vacation, sick, and personal preference — must still be entered in MyTime when used so that leave balances and accruals remain accurate.
Tip: Departments can decide whether to manage requests directly in MyTime or maintain their existing method — as long as all leave taken is recorded in the system.
A: No. The process for recording accruals, holidays, and other paid leave will remain the same in MyTime.
Employees and managers will continue to enter and approve these items as they currently do—only the system interface has been refreshed for ease of use.
A: No. Paycodes/earning codes such as SIC (Sick), VAC (Vacation), and others will remain the same.
A: No. The transition to MyTime will not affect your direct deposit.
Direct deposit details are housed in another system and are not connected to MyTime. Employees will continue to receive pay as usual.
A: Employees can update their direct deposit information by following the instructions in the Direct Deposit Help Guide (PDF).
This guide provides step-by-step instructions for accessing and updating your banking information securely.