Introducing MyTime

Starting Saturday November 1, 2025, MyTime will replace Kronos (UKG Workforce Central) and become the University’s primary Timekeeping system for Staff.

Hospitals & Clinics employees should check Pulse for updates on MyTime.

What's changing with MyTime

For many campus employees, the biggest change will be new university branding and a more modern look. Some of the changes include:

Simpler experience for multiple jobs: Employees with multiple jobs will have an easier method of assigning time worked to the proper position.
New vertical timecard view for salaried employees: The timecard will now display the entire pay period in a single vertical view, making it easier to scroll and enter time without switching horizontally between weeks. The timecard will have the same look as an hourly timecard however, a salaried employee need only report time off.
Improved automatic access for managers: Managers listed in PeopleSoft will automatically receive employee timecard access in MyTime.
Self-service delegation option for managers: Managers may assign tasks to another person via self-service to help cover duties during a vacation. The delegate will receive notifications and can perform tasks such as approving timecards and time-off requests.

What’s Not Changing with MyTime

Pay schedules and pay codes: Pay dates, payroll approval schedules and pay codes will remain the same.
Faculty Time Assistant: FTA will continue to be the tool for reporting leave for Faculty.
Timecard approval: Managers (or timekeeper/delegate) will need to review and approve employee time each pay period.
Time-clock station: The existing time-clock station will still be used.
Viewing paychecks: Paychecks will still be available in CIS by viewing the "View Paycheck" tile. Oracle PeopleSoft HCM will still be the payroll calculation engine.
Time-off requests: For departments/teams that utilize the Time Off Request functionality, this functionality will continue.

Watch this space for link to training tutorials

Most Common Questions

MyTime is the University of Utah’s internal name for its new timekeeping system. The platform behind MyTime is UKG Pro Timekeeping & Scheduling, a secure, cloud-based, and modern timekeeping and scheduling system.

Starting Saturday, November 1, the current timekeeping website (https://kronos.utah.edu) will be updated to direct employees and managers to MyTime.

At 8:00 a.m. on Saturday, November 1, 2025, the university will cut over from Kronos Workforce Central (WFC) to MyTime. At that time:

The old kronos.utah.edu site will redirect to MyTime.
All active employees will begin using the new system immediately.
Payroll will migrate any in-progress time entries and punches to ensure continuity.

No. Current paycodes (such as SIC – Sick, VAC – Vacation, etc.) are not changing, which should ease the transition between systems.

No. Employees who use a time clock will continue to do so. Employees who enter time on the web will still do so, but in the new MyTime system. For most users, the primary difference between Kronos and MyTime will be the updated user interface.

Employees and managers can email AskHR@utah.edu for support. Departments may also contact their HR Contact

No. The University Payroll team will transfer punches where needed during the cutover period.

All employees will begin using MyTime at 8:00 a.m. on November 1, 2025. At that time, the Kronos website will be updated to direct employees to the new MyTime system.

Employees should punch out in the system they started their shift in. Payroll will reconcile crossover punches during the cutover. No action is needed by employees or departments.

More Information for Managers, Delegates, and Time Approvers

No. A software update will be automatically pushed to these clocks to reconfigure them for MyTime. (If in the unlikely situation the software update fails, a technician will reach out to the department to schedule a time to manually install the update.)

Intermittent leave entries will transition automatically; managers should continue approving time as usual.

Continuous leave requests will continue to be handled by the Leave Administration team.
For intermittent leave, employees will record absences in MyTime using the appropriate leave paycode. Managers will still review and approve time.

Managers, and time approvers will be required to take the new UKG manager training through LearningHub. All training links and job aids will be available in advance of the cutover. Training includes:

How to review and approve timesheets.
How to manage exceptions (missed punches, late entries).
How to approve leave requests.

No. Payroll deadlines and approval processes remain the same. What changes is the system interface where approvals are submitted.

Payroll

Introducing MyTime

Watch this space for link to training tutorials

Most Common Questions

What is MyTime?

How will employees access MyTime?

What is the timeline for MyTime implementation?

Are paycodes changing?

Will this change how employees record their time worked?

Who do I contact if I need help with MyTime?

Will employees or departments need to “move punches” between Kronos and MyTime?

When should employees begin entering their time in MyTime?

What about employees working a shift that crosses over between systems?

More Information for Managers, Delegates, and Time Approvers

For teams that use Kronos/UKG timeclock station, is there any action that needs to be taken?

One of my staff employees is currently on leave. Do I need to do anything different?

What changes are involved with staff FMLA administration?

How will time approvers be trained?

Will the payroll process change for managers or approvers?

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