MyTime Approvers

A: Manager access is determined by the Supervisor field in PeopleSoft Job Data.

A: MyTime uses updated access rules that are based on your PeopleSoft reporting structure and location assignments.
In addition to your direct reports, you may see other employees who share the same department or funding location.
This expanded view is designed to support flexibility in scheduling, reporting, and payroll verification across teams.

A: In MyTime, you can use Hyperfind Queries to filter your employee list.
These tools allow you to display only the people you supervise or who meet specific criteria (such as location, department, or job type).

A Hyperfind acts like a saved search—it quickly shows only your direct reports or a specific group of employees.
You can select a pre-set Hyperfind, such as “My Direct Reports”, from the dropdown menu at the top of your employee list.

Hyperfind Query User Guide- For steps on how to create a Hyperfind Query

A: Verify that you are listed as the manager for the employee in PeopleSoft. If not:

• If you have access, submit an update ePAF to correct the supervisor information.
• If you do not have access, work with your department’s HR Representative to process the update.

You can use the Find Your HR Contact tool to locate your HR Representative.

A: Yes. Managers can delegate time approval and review access to another user as needed.
For detailed instructions, see the MyTime Manager Advanced Training in LearningHub.

A: Yes. Managers can correct or edit time entries when needed.

A: In the new MyTime system, access works differently than in our previous system. For individuals who manage employees directly and need to view timecards for additional employees outside their reporting line, two roles are used:

• Primary Role: Gives access to your direct reports.

• Secondary Role: Provides access to employees in other departments or areas you need to view.

To switch between roles:

1. Click the hamburger menu (☰) at the top left of your MyTime screen.

2. Under your name, select Primary Role.

3. Choose your Secondary Role from the list.

If you’re already logged in, you may need to log out and back in to see this option.

This dual-role setup is still being configured across campus, so access may not yet be complete for all users.
If you believe you should have a Secondary Role but do not see that option listed, please complete the MyTime Access Request Form.

• Timeclock employees: Will continue to use the physical timeclock stations to punch in and out.
• Timestamp employees: Will continue to record punches electronically using their computer or mobile device.
• Timesheet employees: Will continue to manually enter time worked on the online timesheet.
• Salaried employees: The new timecard will have an hourly-style layout, but salaried employees will continue to follow the current process for reporting leave time (such as vacation or sick leave).

A: If an employee cannot access their timecard or the correct time entry method, the manager should contact the department’s Payroll Specialist.
The Payroll Specialist will verify and update the employee’s access type as needed (e.g., timesheet, timestamp, or timeclock) through the appropriate security process.

If you are unsure who your department’s Payroll Specialist is, you can Find Your HR Contact on the HR website.

A: Yes. For departments or teams that utilize the Time Off Request functionality, this feature will continue to be available and operate as it does today.

A: Any future time off that was entered in Kronos before October 6, 2025, will automatically be moved over to MyTime.
If time off was requested after October 6 for a future date (after November 1), it will need to be requested again in MyTime once the system is live.

A: No. A software update will automatically reconfigure clocks for MyTime.
If an update fails, a technician will reach out to schedule a manual update.

• Continuous leave- requests will continue to be managed by the Leave Administration team.
• Intermittent leave- employees will record absences in MyTime using the correct paycode.
  Managers should continue reviewing and approving time as usual.

A: Intermittent leave entries will transition automatically; continue approving time as normal.

A: Managers should consult the MyTime FAQs and training videos in LearningHub first.
     For further assistance, email AskHR@utah.edu or call 801-581-7447