University Employees
Effective January 1, 2020
Certain University employees currently earning an exempt salary less than $684/week ($35,568/year) will be impacted by this new rule and may become newly eligible for overtime pay. To ensure that the University of Utah is in compliance, a new employee classification has been created, Exempt Hourly.
Exempt Hourly employees are employees in job codes exempt from FLSA (identified on the job code table) that earn less than $684/week ($35,568/year) regardless of FTE. These employees will be paid on an hourly basis but will continue to accrue vacation as Exempt Staff.
Frequently Asked Questions:
How do I know if my job is Exempt or Non-Exempt?
UHRM determines the exemption status of each position on campus. All job codes are determined to be Exempt or Non-Exempt based on the responsibilities of their position. The job code table will indicate whether a position is Exempt or Non-Exempt.
How do I know if I will be Exempt Salaried or Exempt Hourly?
If you are in a job code exempt from FLSA and earn at least $684/week ($35,568/year), you will be Exempt Salaried and are not entitled to overtime under FLSA. Otherwise, your position will be Exempt Hourly.
How will I know if I am impacted?
All employees impacted by the new threshold will be contacted by UHRM. If you have not been contacted by 12/20/2019 and believe that your pay frequency will be changing, please contact your UHRM Associate Director or Compensation immediately.
I have never clocked hours, why do I have to starting Jan 1, 2020?
Exempt employees who are earning less than $684/week ($35,568/year) will be futher categorized as Exempt Hourly Staff and are required to record hours worked. Exempt Hourly employees will be eligible for overtime pay, which is paid as 1.5 times the hourly rate for all hours worked over 40 hours per workweek.
What if I have two Exempt job records?
Employees who work multiple positions exempt from FLSA on campus will remain salaried as long as the total compensation of all exempt records is greater than or equal to $684/week ($35,568/year), regardless of FTE.
Are there exceptions to the Exempt Salary Threshold?
Yes, the new salary threshold does not apply to some position types on campus, including:
- Teaching
- Educational Positions
- Traineeships
- Combined, Appointed positions (Dean, Chair, etc)
- Non-University Employees
- Unpaid Employees
These positions will remain salaried even if they are below $684/week ($35,568/year).
If you have any questions about the University and/or departmental solutions to this new regulation, you can find your UHRM Associate Director here.