Job Description

University of Utah Job Description

Job Summary

Oversees the procedural matters related to an ongoing project or program in an assigned area. Provides administrative support to senior department personnel.  Plans and coordinates project scheduling, budgeting, and administrative tasks. Supports the project staff by facilitating project logistics such as meetings, conference rooms, conference calls, etc.

Qualifications

Six years related experience in assigned areas or equivalency; and demonstrated human relation and effective communication skills required.

Bachelor’s degree in a related area is preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Coordinates procedural matters regarding the day-to day operations of an academic, research or administrative project.
2. Plans and implements procedural changes/modifications for the project.
3. Monitors expenditures to ensure compliance within prescribed budget parameters.
4. May assist in the preparation of grant proposals, research materials, and outreach publications.
5. Maintains or oversees the maintenance of project records, lists or files. Prepares related reports and performs evaluation of project effectiveness.
6. Provides information to students, faculty, staff, and government and community agencies regarding the policies and procedures of the project or department.
7. May assists in development of presentations on the project.
8. May take meeting minutes and action items during meetings and performs basic follow-up
9. May monitor the progress of project participants, provide counseling, and administer examinations or tests.
10. May provide computer support for departmental/project objectives and determine appropriate software needed.
11. May coordinate seminars, workshops, luncheons and other meetings on topics within the scope of the project.
12. May act as the University's representative for this field or specialty area when contacting other departments and outside organizations.

Comments

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.