Job Description

University of Utah Job Description

Job Summary

Orders, receives, inspects, warehouses and issues equipment, materials, and supplies for University departments.

Qualifications

One year shipping and receiving or stockroom experience, or equivalency; the ability to move or manipulate heavy objects; demonstrated human relation skills in dealing with customers; and a commitment to provide excellent customer service required. Computer and/or data entry skills may be preferred.

A valid Utah Driver's license with proof of insurability may be required for persons in positions that require delivery.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Orders materials, equipment, or supplies based on inventory needs, or a special request by processing requisitions through central stores, purchasing or directly from the vendor.
2. Receives deliveries by comparing shipment with records and verifying stock meets specifications. Stores materials; resolves order problems with vendors.
3. Keeps track of orders to ensure merchandise is delivered to appropriate locations. Enters order information into the computer system.
4. Distributes equipment and supplies to students, faculty and campus departments. May install and/or set up equipment and perform minor repairs.
5. May assist department personnel in the selection of supplies and equipment. Ensures quality of materials is consistent with department needs.
6. Maintains and conducts inventory of supply items and equipment; ensures inventory levels are updated and maintained to cover departmental requests; keeps storeroom organized and needed materials accessible to staff members.
7. Handles the receipt, inspection and delivery of radioactive and flammable materials according to federal standards and University policies and procedures.
8. May compile orders for Purchasing and verify the receipt of orders with Accounts Payable.
9. May train and assign work to aides or Storekeeper I's.
10. May assist in preparing materials for student laboratories using knowledge of experiments to be performed and materials required, including chemical solutions.

Problem Solving

The incumbent has authority to determine the type and price of items to stock and may select vendors. He/she may make decisions regarding special orders, item substitutions, ways to resolve shipping problems, inventory control, and whether to back-order supplies/materials. This position may give input on hiring decisions, division of duties among support staff, and implementation of new procedures. The incumbent may make recommendations regarding the amount of fees to be assessed for the use of specialized equipment.

Examples of problems facing the incumbent include being involved with tracking payment or billing problems with vendors and the University system; determining which supply items to keep in stock; and locating substitutes for items out of stock. The incumbent may also be required to deal with departments regarding supply problems that arise; make certain all items are entered into the computer system and accounted for; solve problems with ordering practices and keep departments informed on ordering techniques; and resolve concerns of dissatisfied customers.

Comments

This position may be required to work on nights and/or weekends.

Work Environment and Level of Frequency that may be required

Often: Hazards (includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, or exposure to chemicals).

Seldom: Extreme cold, extreme heat, noise (there is sufficient noise to cause you to shout in order to be heard above the noise level).

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Hearing, listening, talking.

Often: walking, standing, bending, lifting - up to 50 pounds. 

Seldom: Bending, reaching overhead, lifting - over 50 pounds.