University of Utah Job Description
Job Summary
Coordinates the support staff activities within a department. Assists with financial planning, goal setting, policy and procedures planning and implementation. Oversees the usage and maintenance of departmental resources.
Qualifications
Eight years of experience coordinating a large and complex office environment or equivalency; previous experience and working knowledge of budgeting, payroll, purchasing and personnel regulations; demonstrated interpersonal skills both in management and group decision-making; and organizational, written and oral communications skills required. A commitment to provide excellent customer service is also required. Formal training in accounting management and office automation would be desirable.
Bachelor's degree in Management or equivalency is preferred.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Disclaimer
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Essential Functions
Problem Solving
The position has a high degree of autonomy in matters of personnel hiring, firing and disciplinary actions. He/she is responsible for the day-to-day operations of the department in the areas of personnel and academic matters and proceeds with little or no direct supervision by superiors.
Problems with hired staff, faculty matters, reports, implementation of university policy and procedures and purchases are all referred to and solved by the incumbent. Conflicts between faculty and staff, and routine non-academic conflicts between faculty members are usually resolved by this person.
Depending upon the area of assignment, this position may have executive and administrative secretaries, editorial assistants, graphic designers, and part-time support personnel reporting to her/him. The incumbent oversees a budget for salaries, benefits, and non-personal services. He/she keeps and maintains all confidential records pertaining to departmental administration and operation.
Comments
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.