Job Description

University of Utah Job Description

Job Summary

Provides support by organizing specific functions related to fund-raising activities, sales, special events and public relations which may include assisting with the preparation and distribution of promotional materials and making arrangements for facilities, food and volunteers for special events.  Coordinates and assists with various marketing activities which may include advertising, direct mailing, printing, customer events, and trade shows.

Qualifications

Four years public relations experience which includes two years marketing, fundraising or sales activities, or equivalency required. Demonstrated human relations and effective communication skills required.

Experience writing news releases, producing newsletters and organizing special events and fund-raising activities preferred. Depending upon department of assignment, preference may be given for a background in purchasing, television production, radio, athletics, library or museum.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Assists with preparation and distribution of promotional materials, letters, newsletters, and brochures.
2. Updates mailing lists and maintains databases and files.
3. Organizes details supporting special events.
4. Assists with coordination of special event activities such as lectures, conferences, luncheons and workshops.
5. Prepares statistical summaries and spread sheets used for historical reference and tracking of revenues.
6. Orders supplies.
7. Assists in conducting prospect research.
8. Schedules and oversees volunteer groups.
9. May act as the point of contact for individuals or companies who will donate to or purchase from the University or a department.

Problem Solving

The incumbents work independently while performing their assigned tasks, but generally works as part of a team with input and guidance from senior level development staff when performing development activities. The incumbent may be responsible for leading volunteers through fund-raising activities.

Challenges encountered in this position include scheduling and overseeing volunteers to ensure that enough volunteers are trained and available to assist where needed at the events. The incumbent must adhere to strict timelines when coordinating the details of special events.

Comments

Work Environment and Level of Frequency that may be required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.