University of Utah Job Description
Provides direct assistance and recommendations to the University Registrar regarding specific areas within the Office of the Registrar; serves as University Registrar as directed. Assists with the operational, personnel and financial functions regarding designated areas as assigned. Provides high quality customer assistance and senior project leadership on special projects, as directed.
Bachelor's Degree in Business Management, Education, History, or a related area, or equivalency (one year of education can be substituted for two years of related work experience); five years of experience; and a working knowledge of Registrar functions; including but not limited to: student information systems, degree audit, veteran services, NCAA athletic certification, registration & records management, graduation certification, transcript & verification, class & event scheduling; and staff management, supervisory, critical thinking and problem solving skills required.
Master's Degree is preferred, has a working knowledge of the University of Utah, academic and student service areas, and University regulations, policies and procedures.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
The Associate Registrar has the authority to hire/fire staff; make exceptions to policies, i.e. waive late fees, late registration, etc.; administer record maintenance; and chair a Petition Committee to review appeals for retroactive changes to student records. Serve on various internal and external committees that require the expertise of someone from the Registrar's Office. The incumbent also has the authority to research and advise all levels and areas of the campus community on the policies of the Registrar's Office.
Budget related issues, major purchases and legal matters are referred to the University Registrar.
Problems most frequently encountered by the incumbent include those associated with staff supervision, maintaining security of student records in conjunction with the Family Educational Rights and Privacy Act, and making fair and equitable decisions with respect to petitions and analyzing current procedures and recommending changes that will benefit students faculty and staff, as well as maintaining and implementing those changes.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
250 East 200 South, Suite 125,
Salt Lake City, Utah 84111
Phone: 801.581.2169 Email: AskHR@utah.edu
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