Job Description

University of Utah Job Description

Job Summary

ATTENTION: This job code has been discontinued.  Please use the new Grants and Contracts career progression job codes (1532 - 1571)

This position assists Principal Investigators in their Department/College by performing administrative and technical functions associated with grants, contracts, and other agreements from external funding sources. The grants administrator also serves as a liaison to the Office of Sponsored Projects (OSP), Institutional Review Board (IRB), Institutional Animal Care and Use Committee (IACUC), the Office of the Vice President and Research, and other campus entities as necessary.

Qualifications

Bachelors degree in Accounting, Business Administration or a related field plus two years experience working with federal or private funding agencies on grants, contracts or other agreements, or equivalency required.  Eight years of work experience in administration, accounting and/or general office supervision can be substituted for the Bachelor’s degree. The ability to work independently and effectively under pressure. Strong communication and organizational skills are necessary.

This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Identifies and communicates potential funding opportunities to faculty principal investigators (P.I.), departmental administrators and other support staff.
2. Provides assistance with the determination of sponsoring agency submission and expenditure requirements.
3. Coordinates budget preparation and design with faculty for contracts, grants and subcontract applications.
4. Reviews proposals for completeness and assists with the adherence of required institutional documentation and deadlines.
5. Assists with the development and assembling of interdisciplinary teams, internal and external.
6. Maintains a current knowledge of changing institutional policies and federal requirements governing externally funded grants and contracts.
7. Monitors project spending to ensure funds received are expended according to federal, state and University regulations.
8. Makes requests for additional or supplemental approvals from funding sponsor when required by a grant or contract.

Comments

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.