Job Description

University of Utah Job Description

Job Summary

Performs administrative functions associated with contracts. Develops, coordinates and implements various types of contracts throughout the hospital and campus. Coordinates changes and expansion of contract terms and day-to-day application of contract language.

Qualifications

A Bachelor’s degree in a related field plus one year of experience or equivalency (one year of education can be substituted for two years of related work experience) required. Demonstrated human relations and effective communication skills also required.

This position is not responsible for providing patient care.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Creates, within limits, contracts, agreements and bid documents for current University system projects; provides expertise and guidance regarding the submission of contracts to departmental administrators and other support staff; determines the proposal’s appropriateness.
2. Works with contracting agency and University users of services to establish and administer procedures for contract administration.
3. Tracks all documentation associated with each bid, contract or agreement and ensures timely processing of materials and completion of each phase.
4. Researches expanding and changing federal, state, and University laws and requirements and their effect on bids, agreements and contracts.
5. Prepares Request for Qualifications and Request for Proposals prior to award of contract.
6. Assists project managers and consultants as needed.

Problem Solving

This position serves as a department contact for creating bid documents, agreements and contracts. The incumbent works closely with project managers and the Purchasing Department to ensure funds have been transferred or that an approved funding plan is in place. The incumbent researches current city, county and state codes and laws and must be able to identify legal aspects of the project and potential issues for the consideration of management. The incumbent must be conversant with contract laws and legal documentation.

Comments

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.