Job Description

University of Utah Job Description

Job Summary

Plans, organizes, preserves and archives documents or special collections. Provides record accessioning and advice by interpreting and applying policies and industry standards. Influences policy and procedure, oversees acquisition, disposition, accessioning and safekeeping of archival materials.

Qualifications

Bachelor's degree in history or a related field or equivalency (one year of education can be substituted for two years of related work experience) plus two years related experience required; knowledge of archival theory and storage methods required to determine proper preservation of documents and collections; demonstrated human relations and effective communication skills are also required.

Bachelor's degree in history, related field and five years archival experience may be required for some assignments.

An advanced degree in a related field or certification as a Certified Archivist (CA) or Records Manager (CRM) is preferred. This position does not provide care to patients.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Researches, identifies and evaluates potential archival collections.
2. Develops and implements procedures for the acquisition, processing, preservation and storage of archival documents or collections.
3. Prepares reference aids for the archives such as indexes, abstracts, microfilm and cross-indexing.
4. Advises and assists researchers on the location and application of requested materials.
5. Assesses requirements for supplies such as preservation materials and determines purchase order contents and vendors.
6. May provide record keeping training to University community.
7. Participates is writing grant proposals which will assist in the funding for new collections.
8. May participate in research and outreach activities.

Problem Solving

The incumbent must apply diplomacy when interacting with the University community and special collection donors. Problems arise when customers or prospective donors are unaware of proper preservation techniques or accessioning techniques. Remaining professional and calm in explaining proper methods is essential. Some collections are difficult to process due to size and complexity.