University of Utah Job Description
Assists with purchase order processing by contacting vendors and suppliers for quotes and follows up on unresolved purchase orders. Ensures billing and order accuracy and resolves related problems. Creates tracking systems; compiles, evaluates and maintains systems depending upon department needs.
Three years experience in a procurement environment or related field or equivalency (one year of education can be substituted for two years of related work experience) required. Superior organizational and problem solving skills as well as a strong working knowledge of spreadsheets and word processing are required. Demonstrated human relation and effective communication skills also required.
Acquired or working toward completion of Accredited Purchasing Practitioners (APP) may be preferred in some areas of assignment.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
This position acts as a liaison between requesting departments, accounts payable and vendors to ensure that information is shared appropriately and invoices are paid on time. Delayed payment may result in vendors placing a credit hold on the account and necessary products would not be received. If shipments do not arrive on time, are filled incorrectly or become damaged during shipment the incumbent researches the problem and works with the vendor and the receiving dock to resolve any discrepancies.
The Assistant Buyer is distinguished from the Buyers in that this position does not perform specialized or complex-purchasing transactions that require the development of detailed specifications.
Work Environment and Level of Frequency typically required
Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
250 East 200 South, Suite 125,
Salt Lake City, Utah 84111
Phone: 801.581.2169 Email: AskHR@utah.edu
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