Job Description

University of Utah Job Description

Job Summary

Provides direct administrative support to Administration of the University, its colleges and Hospitals and Clinics.

Qualifications

Bachelor’s degree in Business,  Health Care Administration or a related field, or equivalency required. Two years office management and supervisory experience; demonstrated knowledge of finance and budgeting and public relations skills and demonstrated human relation and effective communication skills are also required.

This position has no responsibility for providing care to patients.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Resolves a variety of complex administrative problems for faculty, staff, students and the public.
2. Provides administrative assistance for University executives.
3. Assists with the development and implementation of department policies.
4. Assists in the formulation of department budgets and oversees budget records and reports.
5. Researches, analyzes and prepares administrative and statistical reports and documents.
6. Represents executives at meetings as required.
7. May supervise the activities of support staff including planning and organizing the department workflow, conducting performance evaluations and making salary recommendations.

Problem Solving

Incumbents use independent judgement in resolving various problems that involve faculty, staff, students and the general public. Incumbents in this position must use judgement and discretion when advising others of the executive’s view on policies and other issues. This position initiates and has input in the hiring, firing and salary decisions of subordinate staff.

Incumbents in this position may be required to represent the executive at meetings and interact with individuals at the highest levels in public and private organizations on a local and national basis.

Comments

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.