Job Description

University of Utah Job Description

Job Summary

Performs a variety of bookkeeping activities including, but not limited to, preparation of invoices and bills, payments of invoices, reconciliation of accounts and preparation of purchasing and payroll forms. 

Qualifications

Four years of bookkeeping or accounting experience, and an understanding of basic accounting principles, mathematical and spreadsheet skills; and demonstrated human relations and effective communication skills required.

Associate’s degree in Accounting, Finance or a related field or equivalency (one year of education can be substituted for two years of related work experience) is preferred. 

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Essential Functions

1. Processes invoices for payment, ensuring billed amount and quantity received corresponds to purchase order.
2. Prepares invoices and bills.
3. Reviews, deposits, and posts payments, scholarships and other transactions to accounting systems.
4. Prepares check requests, campus orders and purchase orders.
5. Ensures transactions are posted correctly to accounts and reviews transactions for accuracy and required back-up documentation.
6. Reviews and reconciles University procurement card statements.
7. Responds to a variety of accounting-related questions, such as inquiries from vendors on invoice status and from students on financial aid status.
8. Assists department staff with questions on payment or purchasing documents.
9. Assists with preparation of various accounting and financial reports.
10. Reviews work of and provides training to accounting clerks.
11. May prepare purchasing or payroll forms.
12. May maintain department inventory or prepare annual physical inventory.

     

Problem Solving

This classification must insure that transactions are completed in accordance with established accounting and budget procedures.

This classification has the authority to provide clerical accounting/bookkeeping support to assist the department in achieving its overall accounting objectives. The incumbent completes clerical accounting/bookkeeping activities with periodic supervisory review. The incumbent’s work is reviewed for results and for conformance to policy.

Comments

Duties may vary somewhat depending on whether the Associate Accountant is assigned to an accounts payable, accounts receivable, or another function, such as Payroll.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking. 

Seldom: Bending, reaching overhead.