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Temporary employees are required to abide by and follow the human resource policies for the University of Utah as well as any department procedures and policies of their employing department. Internal procedures within an office or department are generally not included in the human resources policies, so UTemps are asked to check with the individual department they are currently working for to find out about department policies or procedures.
Along with adhering to human resources policies and procedures, UTemp employees are also required to abide by the UTemps Program policies and procedures as outlined below.
Code of Conduct
- Absenteeism or Tardiness
- While on a temporary assignment, if a UTemp is going to be late for work, need to leave early, or need to take an extended lunch break, he/she must have approval from his/her department supervisor beforehand. Excessive tardiness or absenteeism may result in termination.
- All temporary employees should be at their designated work areas and ready to begin working at their start time.
- Excused absences require the prior approval of your department manager. Planned absences are to be kept to a minimum and at least 72 hours notice should be provided. UTemp employees should contact both UTemps and their department of their absences.
- The following are grounds for disciplinary action up to and including dismissal:
- Excessive absenteeism
- Tardiness
- Unapproved extended lunches/breaks
- Failure to notify your staffing consultant of any absence or tardiness
- As with performance issues, please contact a UTemps Representative with any concerns.
Personal Phone Calls
- Personal calls are not permitted by any temporary employee. Failure to adhere to this policy may result in dismissal. Personal calls are only to be made during breaks or lunch periods or due to emergencies.
Dress Code Policy
- A UTemps Representative will inform the temporary employee of the specific dress code when they are sharing the assignment details with the temporary employee.
- Temporary employees are aware that some assignments require professional dress. If this is the case, they are encouraged to wear appropriate attire: suites for men and suites/professional dress for women.
- Generally, temporary employees are encouraged to wear professional business casual with an overall conservative appearance.
Discrimination
- A complaint of discrimination on any basis in this policy, as well as complaints of sexual harassment, should be referred immediately to a UTemps Representative .
Performance Expectations
- The following criteria are minimum expectations for all temporary employees placed on assignment at the University of Utah in all departments including those at the School of Medicine, the University Hospital, Hospital Clinics, and the Huntsman Cancer Institute/Hospital:
- Communicate openly with UTemps Representatives and assigned department
- Be flexible, dependable, and maintain a positive work attitude
- Dress appropriately for the department environment and position requirement
- Begin work on time and stay focused on assigned responsibilities
- Do not disrupt or distract others in the performance of their duties
- Follow all workplace safety practices and procedures
Internet Access
- UTemps employees are expected to use the computers provided at their place of current employment for business purposes only. Failure to adhere to this policy may result in dismissal.
Privacy Regulations
- UTemps employees WILL:
- Access, distribute, and share Institutional Data only as needed to conduct University business
- Respect the confidentiality and privacy of individuals whose records or data accessed
- Protect security authorizations (user ID’s and passwords) and be personally accountable for all work performed under security authorizations
- Protect confidential information displayed on any workstation monitor
- Report knowledge of security breaches
- Comply with all department and University security policies and procedures
- Abide by any applicable state or federal laws with respect to access, use, or disclosure of information, including but not limited to, Utah Government Records Access and Management Act, Section 63-2-100, et seq, Utah Code Ann. (1993 and Supp. 1997)
- UTemps employees WILL NOT:
- Discuss verbally or distribute in electronic or printed formats confidential Institutional Data except as needed to conduct University business.
- Knowingly falsely identify yourself.
- Gain or attempt to gain unauthorized access to Institutional Data of University computing systems.
- Share your user ID(s) and password(s) with anyone.
- Leave workstation unattended or unsecured while logged in to University computing systems.
- Use or knowingly allow other persons to use Information Resources for personal gain.
- Destroy, damage, or alter any University Information Resources or property without proper authorization.
- Make unauthorized copies of Institutional Data or applications.
- Engage in any activity that could compromise the security or stability of Information Resources and Institutional Data.
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