The following information complies with the University Affirmative Action and Equal Opportunity Guidelines for employment.
N.B. Some documents on this page require Adobe Acrobat Reader for viewing. Acrobat Reader is available for free here.
Pre-Hire forms:
Offer Letter (Recommended) - After a job offer has been made and accepted, an offer letter may be completed and given to the new hire. If an offer letter is completed, one copy should be sent to Human Resources with the new hire forms. You may find a sample letter here
Non-Selection Letter (Strongly Recommended) - A non-selection letter should be sent to all applicants who were interviewed but not selected for the position. You may find a sample non-selection letter here
Post-Hire required form and other documentation:
Personnel Action Notification (PAN) - A PAN form should be completed for all new hire employees. You may find the blank PAN form here. (When prompted, enter the job code in the box to pull up the appropriate PAN form) Please submit the form to your HR Service Team by no later than the Wednesday prior to their first day of work.
I-9 - All new employees must provide appropriate documentation to verify identity and employment eligibility. For instructions on completing the I-9 click here, and for the I-9 form itself, click here. Any additional questions should be directed to your Service Team.
Professional Licensure - All licenses/certifications documentation is due at the time of hire and must be submitted with new hire forms.
Employee ID number and CIS password - Human Resources assigns an Employee ID number to new employees. (You may contact your HR Service Team directly to get this number). Then, new employees may get a CIS password at Campus Information System at this link: https://gate.acs.utah.edu/psp/plpr/EMPLOYEE/EMPL/h/?tab=PAPP_GUEST. To login the first time, employees use their birthday in one of the following formats: mmddyy or mmdd. Once they are logged in, they may change their own password.
Invitation to Identify - All employees must complete the Invitation to Identify form by either disclosing the requested information, or stating on the form that they choose not to disclose the information. To print the form, please go to http://www.hr.utah.edu/forms/lib/Invitation-to-Identify.pdf. After the employee completes the form, it should be faxed to the Office of Equal Opportunity and Affirmative Action (OEO/AA) at 585-5746 or sent by Campus Mail to 135 Park Building. With questions, please contact the OEO/AA at 581-8365.
Faculty/Academic/Post Doc New Employee Orientation - New employees should complete the online orientation within their first week of employment. Employees may access the system at http://www.hr.utah.edu/training/orientation/. They will use their uNID (Employee ID number, with a u replacing the first 0) and their CIS password to begin the online modules.
Direct Deposit - All new hires are required to have their bi-monthly checks direct deposited. Wells Fargo Bank will allow new
employees to open a new account at no charge. For the direct deposit setup information, please go to our web site: Direct Deposit Information.
ID Card - ID Cards can be obtained at the U-Card offices. There are two locations, either the University Union at 200 South Central Campus Drive, room 225, or at the University Hospital Cafeteria at 50 North Medical Drive, level A. For more information, go to http://www.ucard.utah.edu/.
Parking Permit - For information about purchasing a parking permit, please go to www.parking.utah.edu.
