Payroll Process Overview

• Payroll reporters must fill out the Kronos supervisor access form and fax it to 585-3030 (Human Resources – Payroll).  You will have access the next pay period.  If you have any questions contact your Payroll Representative (go to your HR Service Team page and scroll to the bottom). 


• Your payroll representative will conduct a one-on-one Kronos training including how to access Kronos and complete all the processes. Please contact your Payroll Representative to schedule time for the training.


• Payroll is processed semi-monthly (24 pay periods annually). Pay periods are from the 1st of the month to midnight on the 15th and 12:01 a.m. on the 16th to midnight on the last day of each month.


• All payroll time corrections for the pay period must be completed by noon on the 1st and the 16th day of each month, unless the 1st or the 16th falls on a Saturday, Sunday or Holiday. Processing will occur on the next business day of the month.


• Weekly hours for purposes of calculating overtime pay for hourly employees are calculated from 12:01 a.m. Saturday through and including all work hours to Friday midnight.  All hours reported over 40 during that time period will be paid as overtime for hourly employees.


• Paychecks are distributed on the 7th and the 22nd of each month. If the 7th or the 22nd falls on a Saturday or Sunday paychecks are distributed on the proceeding Friday.


• No special checks can be distributed on the 1st, 2nd, 16th or 17th of a month until payroll processing is complete.


• See the Payroll Calendars for important dates.