HR CONNECTION Volume 7 Winter 2008

Take Advantage of Preventive Care Services and Save Money!

Basic preventive care and health screenings are essential to your well-being. Regular screenings can provide you with important information about your current health status and be a motivator for you to modify your current activities and behaviors to improve your overall health. Seeking follow-up care based on basic preventive screenings can save lives.

Co-pays and Co-insurance Waived
Now until June 30, 2008, all co-pays and co-insurance in the University of Utah Employee Health Care Plan will be waived on any qualifying preventive care service for employees and their enrolled dependents. The Employee Wellness Program in coordination with the University of Utah Employee Health Care Plan are pleased to extend this enhanced benefit to all University employee health plan members.

Qualifying Services
For detailed description of qualifying services and restrictions, please visit www.hr.utah.edu/wellu or the Employee Benefits page at www.hr.utah.edu/ben

Job Recruitment Efforts at the

In January, the HR recruitment team attended a number of career fairs focusing on recruitment for several of the open hospital positions including Outpatient Clinic Representatives, Medical Assistants, Linen Service Aides and Custodians. The Career Fairs were located throughout the Wasatch Front and will better assist us in getting the word out about the amazing employment opportunities here at the U.

Medical Assistant Luncheon
The Recruitment Team will be facilitating a Medical Assistant Luncheon in Human Resources. The goal of the luncheon is to obtain data on why MA’s come, stay, and leave the University. “I’m really excited about the lunch. The information we get from it will help us strategize on MA recruitment and retention and help us move forward on solving the chronic challenge of finding and retaining MA’s,” expressed Heather Molyneaux, Human Resources Recruiter.

New Recruitment Splash Page
As well as attending career fairs and holding luncheons, the Recruitment team has designed and implemented our very first HR recruitment website splashpage. The splashpage focuses on current employees and includes testimonials on why employees love working at the U, tips on increasing your chance in getting hired at the U, and answers to all of your frequently asked questions. Visit www.hr.utah.edu/careers/ today!

Temps

About Us
The University of Utah’s Human Resources Department now provides a temporary labor pool for all University departments seeking Administrative and Clerical support.

Temps staff members contribute their skills and talents to meet the short-term business needs of departments on the University Campus, School of Medicine, and Hospital/Health Sciences.

University Departments can request a Temps staff member to work full-time or part-time to meet office needs.

Temps staff members are able to help with special projects, catch-up on department work, coverage for employee absence, or staffing while looking for a permanent employee.

Our Positions
Our primary focus is administrative and clerical support positions. Assignments last anywhere from one day to three months, with the possibility of permanent hire.

We staff various administrative positions including, but not limited to, Administrative Assistant, Associate Accountant, Executive Secretary, Office Assistant, Receptionist, Department Assistant, Executive Assistant, Data-Entry Clerk, Clerk, or File-Room Clerk.

Contact Us
To submit a request for a Temps temporary employee or to join the Temps staff please email us at HR-Temps@utah.edu.

New I-9 Form

U.S. Citizenship and Immigration Services (USCIS) recently issued a revised I-9 Form (Employment Eligibility Verification Form). The new I-9 Form is intended to comply with the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), which reduced the number of documents employers may accept from newly hired employees during the employment eligibility verification process.

Five Documents Removed
Five documents have been removed on the new I-9 Form, from List A of the List of Acceptable Documents, because they lack features to help deter counterfeiting, tampering, and fraud. Additionally, an unexpired Employment Authorization Document (Form I-766) was added to List A of the List of Acceptable Documents on the revised I-9 Form.

The New Form
Please begin using the revised Form I-9 immediately for all new employees and for existing employees who require reverification. Failure to use the new form may result in fines and penalties to the University. Please destroy any copies of the Form I-9 that are not marked as revised 06/05/07 in the bottom right corner of the page. You can print the new Form I-9 at www.hr.utah.edu/forms/lib/i-9cert.pdf. Both the revised I-9 Form and the M-274 “Handbook for Employers, Instructions for Completing the Form I-9” are also available online at www.uscis.gov. If you have questions, contact your Human Resources Consultant.

We appreciate the important job you do by preparing and updating I-9 Forms for the University of Utah, and we thank you in advance for helping our institution comply with the law.

Benefits Corner

Beneficiary Designations
Do you remember who you have designated as a beneficiary for your benefits? Have your wishes changed since you made the designation?

You can check and change beneficiaries for life insurance and AD&D insurance through eBenefits.

Beneficiaries for your retirement accounts must be changed through the investment provider. Contact the provider’s customer service department to find out your current beneficiaries. See the Benefits Department Retirement Plans web page at www.hr.utah.edu/ben/retirement for customer service phone numbers and links to the beneficiary designation forms for each provider.

Check Your Mailing Address
Open enrollment materials will be sent out in April. Please make sure your mailing address is correct in the University’s system so you will receive this important information.

To check or change your mailing address,

• Log onto the Campus Information System at https://gate.acs.utah.edu.
• Sign on using your UNID Number (your employee ID number with a “u” in place of the first “0”) and password. If you do not already have a password, the information box will explain how to create one.
• Click on “Personal Bio/Demo Information” under “My Human Resources/Payroll”.

All materials will be mailed to the most recent address in the system.

Reminder About Prescription Mail Order
For those enrolled in the University’s Employee Health Care Plan, mail order service is available through the University Health Care South Jordan Health Center. To initiate this service call them at 801-446-4150 between the hours of 8:30 a.m. and 5:30 p.m., Monday - Friday. For more information, see the University Health Care Pharmacy website at http://uuhsc.utah.edu/pharmacy/patient/.

Please note: Mail order through Caremark is only available to Health Plan participants (including COBRA participants) who reside outside the state of Utah.

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