HR Connection Newsletter

VOLUME 5 FALL 2006

Table of Contents

• Employee Appreciation Day Photos
• 2006 Presidential Staff Award Winners
• Speaking Compensation
• Benefits Corner
• Check Your Address
• Check Your Benefits On-Line (eBenefits)
• 2007 Supplemental Retirement Accounts
• FMLA Workshop for Supervisors
• 2006 Holiday Schedule
• HR Directory



• HR Connection Home Page

Overtime and Compensatory Time-Off

Overtime pay and compensatory time-off (also referred to as “comp time”) only apply to employees in non-exempt positions. An employee must work more than 40 hours in a work week to be eligible for overtime or comp time. The work week at the University starts on Saturday at 12:01 a.m. and ends the following Friday at midnight.

Overtime is paid at time and one-half the regular hourly rate of pay. For example, if an employee’s regular wage is $10/hour, the overtime rate of pay is $15/hour. In this example, if the employee works 10 hours of overtime in a work week, he/she will receive $400 of regular pay ($10/hour times 40 hours) and $150 of overtime pay ($15 per hour x 10 hours).

Comp time is similar to overtime but instead of receiving pay for working more than 40 hours in a work week, the employee accumulates time off that can be used at a later date. Comp time is calculated at one and one-half times the hours worked. So, in the example above, the 10 hours of overtime would translate into 15 hours of comp time (10 hours times 1.5).

Supervisory approval must be obtained prior to working overtime. All regular, overtime and compensatory hours must be recorded and tracked in Kronos. More information on this subject can be found on at http://www.hr.utah.edu/comp/proc/sect_4.php, by visiting our Frequently Asked Questions (FAQ) page at http://www.hr.utah.edu/faq/getDeptQuestions.php?dept=Compensation or by contacting the Compensation Management Department at 581-6206.

On The Horizon . . .

• Job Families will be added to the Compensation website in early 2007. A Job Family contains positions performing similar type of work, such as accounting or pharmacy. This addition will make it easier to locate job descriptions.
  
  
• Market Value Reports will be distributed to University administrators in January 2007. The reports show how University positions are paid relative to similar positions within the University as well as to the external marketplace.

Benefits Corner

Check Your Address

Is your home address on the UU Campus Information System accurate?

If it’s not, please update your address to ensure that you receive important benefits information.

You can make changes directly on-line at https://gate.acs.utah.edu/.

Once you are logged on,

• click on the “EMPLOYEE” tab,
• then click on “Personal Bio/Demo Information” in the My Human Resources/Payroll box.

For assistance, please contact the Benefits Department at 581-7447.

Check Your Benefits On-Line (eBenefits)

To check your eBenefits, log-on to the Campus Information System at https://gate.acs.utah.edu/ using your employee ID and password. Click on the Employee tab and select “Benefits Information” in the My Human Resources/Payroll box.

2007 Supplemental Retirement Accounts

For those who have a University 403(b) and/or 457(b) supplemental retirement account, the maximum amount that you can defer (through paycheck deductions) for 2007 is $15,500 to each account. If you are age 50 or older, you qualify to defer an additional $5,000. University employees can defer the maximum amount to both a 403(b) and a 457(b) account – that means a total of $31,000 ($41,000 if you are age 50 or older)! Other special catch-up provisions are available in both the 403(b) and 457(b) Plans.

You can contribute either a flat amount or a percentage of your gross pay. Example: You could contribute $200 per paycheck or 20% of your gross pay.

You can also enroll or change your election at any time by contacting the Benefits Department at 581-7447. More information and forms can be found on the Benefits Department website at http://www.hr.utah.edu/ben.