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Termination

Payroll Reporter Instructions (v7.5)

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Termination

Note: Update a copy of the turnaround PAN, obtain appropriate signatures and submit. If the employee is terminating from multiple assignments, remember to submit a PAN for each assignment.

WRKLOC (Work Location)  
Effective Date Enter the effective date of the Termination (the day after the last day the employee will be paid) in mmddyyyy format.
Action Enter Action of TER (Termination).
Reason Enter one of the following:

· ASN (Termination of Assignment) – Select when an employee’s assignment ends with the expectation that they will soon have a new assignment and therefore is not terminated.

· DEA (Death) -- An employee dies.

· ECI (End Concurrent Job Involuntary) – Select when an employee involuntarily ends a concurrent job, but is still active in another assignment.

· ECV (End Concurrent Job Voluntary) – Select when an employee voluntarily ends a concurrent job but is still active in another position.

· I9 (Failure to meet I9) -- The employee fails to provide or update required documentation to authorize employment in the U.S.(Use only after consultation with and authorization from Human Resources.)

· INV (Involuntary) -- An employee is terminated from the University without requesting such an action.

· JOB (Job Abandonment) -- An employee is terminated from the University for failure to report to work.

· RIF (Reduction in Force) -- An employee is terminated from the University because of restructuring within their department or loss of funding for the position.

· RLS (Release) -- An employee is released from the institution during their probationary period.

· VOL (Voluntary) -- An employee chooses to resign from the University.

· XYD (Termination Data Dump) -- A mid-year separation of a faculty member with academic earnings.

Distribution  
End Date Enter payment end date (normally the day before the effective date of the Termination) for each funding source in mmddyyyy format.
ED (Employment Data)  
Date Last Worked (if different than term. date) Enter the last day (mmddyyyy) actually worked if different than the day before the Effective Date of the Termination.
COMMENTS Enter comments sufficient to briefly explain this action!
Vac Pay Out o Check this box if this PAN should trigger vacation pay out.
Comments Enter text of comments.
Prepared By Enter your name.
Ext. Enter your work phone number.
Date Enter the date (mmddyyyy) you are completing this form.
Email Enter your e-mail address.

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Add Concurrent Job

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