| EI
(Employment Information) |
|
| Home Department |
Enter the 5-digit Home Department
number. |
| WRKLOC (Work
Location) |
|
| Action |
Select Rehire from the drop-down
list. Tab out of the field. |
| Effective Date |
Enter the employee’s start
date (mmddyyyy). |
| Reason |
Select REH Rehire from the
drop-down list. Tab out of the field. |
| Reporting Dept |
Enter the reporting department
number. |
| Assignment End Date if diff. Than
6/30 |
Enter the date the assignment
ends if other than the end of the fiscal year (6/30/XXXX). |
| JI (Job
Information) |
|
| Job Code |
Enter the job code and tab out of
the field. |
| Job Title |
Enter the job title and tab out
of the field. |
| Regular/Temporary |
Select value from drop-down list
to indicate whether position is expected to last fewer than 9 months or 9 months or more.
Tab out of the field. |
| Employee Class |
If necessary, select value from
drop-down list. Tab out of the field. |
| Work Study Limit |
If Work Study is selected as the
Employee Class, enter the work study limit. |
| Standard Hours |
Enter the standard weekly hours.
Verify that standard hours have been calculated correctly (and are consistent with FTE) by
multiplying the employee’s FTE by 40. |
| FTE |
Enter the FTE for this
assignment. |
| PAY
(Payroll) |
|
| Employee Type |
Select value from drop-down list:
· E Exception
Hourly (Campus Only; non-exempt)
· H Hourly
(Campus & Hospital)
· S Salaried
(Campus & Hospital; exempt and faculty)
Tab out of the field. |
| Tax Location Code |
Defaults to UOFU. Verify, and, if
appropriate, select another value from drop-down list as follows:
· ID DIA CTR
(Gem State Dialysis Center)
· NV WND CLN
(UOFU Wendover Clinic)
Tab out of the field. |
| CMP
(Compensation) |
|
| Step |
Enter the step, if necessary
(Apprentices, Housestaff, etc.). |
| Comp Frequency |
This is the frequency of the
compensation rate. Select value from drop-down list as follows:
· Annual is
used for all salaried (exempt) employees and non-exempt (exception hourly, Campus only)
employees.
· Contract is
used for employees who are receiving contract or exact pay or have academic earnings
dates.
· Hourly is
used for all hourly employees.
Tab out of the field. |
| Comp Rate |
Enter the amount the University
will pay to the employee (which depends on the Comp Frequency):
· If Annual,
enter pay as an annual rate, adjusted for FTE (e.g., annual salary of $40,000 adjusted for
.75 FTE would be entered as $30,000 Comp Rate).
· If Contract
(Exact Pay), enter the amount contracted.
· If Contract
(Academic Pay), enter academic earnings adjusted for FTE:
· For 9/12 pay,
for example, enter the result of the following calculation: annual amount (12-month pay)
divided by 12 (# of months in a year) times 9 (# of months in the academic year) times
FTE; e.g., $120,000 (12-month pay) ¸ 12 x 9 x .5 (FTE) equals
a $45,000 Comp Rate.
· If Hourly,
enter the hourly rate.
|
| DISTRIBUTION |
(For each
additional funding source, enter the data for that funding source on a separate
distribution row. Distribution percentages must sum to 1.00000. When finished, click in
Contract Pay Type field.) |
| Bus Unit |
Enter the 2-digit Business Unit. |
| Org ID |
Enter the 5-digit Org ID
(Hospital: NOT the same as Home Department and Reporting Department!) |
| Activity/Project |
(Campus Only) Enter the Activity
(5-digits) or Project (8-digits). This field will be left blank in hospital distributions. |
| Account |
Enter the 5-digit Account. |
| Allow Y/N |
(Campus Only) Enter 1 for Yes, 0
for No. This field will be left blank in hospital distributions. |
| Begin Date |
Enter payment begin date
(mmddyyyy). |
| End Date |
Enter payment end date
(mmddyyyy). |
| Dist PCT |
Indicate the percentage (in
decimal form) of the employee’s pay that will come from this funding source. |
| CNTRCT
(Contract Pay) |
Use only
as necessary! |
| Contract Pay Type |
Select value from drop-down list.
Tab out of the field. |
| Contract Begin |
Enter the begin date of the
contract (mmddyyyy). |
| Contract End |
Enter the end date of the
contract (mmddyyyy). |
| Payment Term |
Select value from drop-down list.
Tab out of the field. |
| Payment Begin |
Enter the payment begin date
(mmddyyyy) of the contract. |
| Payment End |
Enter the payment end date
(mmddyyyy) of the contract. |
| ED
(Employment Data) |
|
| Business Title |
Enter the working title. |
| Work Phone |
Enter the work phone (including
area code). |
| COMMENTS |
Enter
comments sufficient to briefly explain this action! |
| Retro Pay o
|
Check this box if this PAN should
trigger retroactive pay. |
| Comments |
Enter text of comments. |
| ADDRESS
(Name/Address) |
|
| Home Address, City, State, Zip+4
or Postal Code, Country |
Enter as appropriate. Country
defaults to USA. |
| PP (Personal
Profile) |
|
| Highest Education Level |
Select value from drop-down list.
Tab out of the field. |
| Full Time Student Yes o No o |
Check the appropriate box to
indicate whether or not the employee is a full-time student. |
| Waive Data Protection Yes o No o |
Check the appropriate box to
indicate whether or not the employee desires to release personal data to the Campus
Directory (assumed to be No unless indicated otherwise). |
| Home Phone |
Enter the home phone
number (including area code). |
| Gender Female o Male o |
Check the appropriate box to
indicate the employee’s gender. |
| E-Mail |
Enter the email address the
University may use in attempting to contact the employee. |
| ELI/ID
(Eligibility/Identity) |
|
| Birthday (mmddyyyy) |
Enter birthdate. |
| Citizenship Status |
Select value from drop-down list.
Tab out of the field. |
| Ethnic Group |
Select value from drop-down list.
Tab out of the field. |
| Military Status |
Select value from drop-down list.
Tab out of the field. |
| Employment Eligibility: Date
Verified |
Enter the date the I-9 Form was
verified (mmddyyyy). |
| Social Security # |
Defaults from page 1. |
| DIS
(Disability) |
Use only
as necessary! |
| Disabled o
|
Check this box if the employee is
disabled. |
| CONTACT
(Emergency Contact) |
|
| Emergency Contact Name
(Last,First M) |
Enter the name of the emergency
contact. |
| Same Addr/Home Phone as Employee
Yes o No o |
If home address and phone are the
same as the employee, check the Yes box and tab out of the field. Notice that the home
address and phone fields will automatically populate with the same values as the employee! |
| Home Address, City, State, Zip+4
or Postal Code |
Enter as appropriate. |
| Country |
Defaults to USA. |
| Phone |
Enter the phone number (including
area code) for the emergency contact. |
| Other Phone Type: |
If available, select value from
drop-down list. Tab out of the field. |
| Number |
If available, enter the other
phone number (including area code) for the emergency contact. Tab out of the field (cursor
will move to Prepared By line). |
