Action |
Action Description |
Reason |
Reason Description |
When to use this action/reason… |
|
DTA
|
Data
Chg
|
JIN
|
Data
JIN
|
An error has been entered. Complete a turn-around PAN
showing the correct information. Use the same effective date as the effective
date on the original form. This is a default action/reason to be used when no
other action/reason applies.
|
|
DTA
|
Data
Chg
|
CTC
|
Data
Change Contract
|
This
reason is used when an employee's academic/exact pay changes.
|
|
DTA
|
Data
Chg
|
FCA
|
Exemption
from FICA
|
This
action reason is used when student or non-resident employees qualify for
exemption from paying FICA tax. It is also used to signify when the employee
not longer qualifies for the exemption. This
Action/Reason is for Payroll Office use only.
|
|
DTA
|
Data
Chg
|
FTE
|
FTE
Data Change
|
Use
when an FTE change is the only change being made to a person's position.
Change the FTE and Standard Hours, as appropriate. Recalculate the
compensation rate using the following rules:.
For
employee type Salaried (Exempt), the compensation frequency will be annual:
Calculate the compensation rate by multiplying the annual amount by the FTE
(e.g., annual salary of $40,000 adjusted for .75 FTE would be entered as
$30,000 Comp Rate).
For
employee type Hourly (Non-Exempt), the compensation rate will remain as the
existing hourly rate.
|
|
DTA
|
Data
Chg
|
NRA
|
Non-resident
alien
|
This
Action/Reason is used for specific, non-resident alien tax issues. It is used by the Tax Service Office only.
|
|
DTA
|
Data
Chg
|
PHS
|
Phased
Retirement
|
Use
this Action/Reason when a person's position reflects a data change due to the
person being approved for phase retirement. The Benefits Office must approve the use of this Action/Reason prior
to its use.
|
|
HIR
|
Hire
|
HCJ
|
Hire
Concurrent Job
|
An
employee has an active position existing in PeopleSoft and is being hired
into another position.
|
|
HIR
|
Hire
|
NHR
|
New
Hire
|
A
selected applicant has not been employed at the University of Utah. (There is
no job information currently in PeopleSoft.)
|
|
LOA
|
LOA
|
FML
|
Family
and Medical Leave Act
|
An
employee requests and is granted a leave of absence without pay for family
and or medical reasons.
|
|
LOA
|
LOA
|
LOA
|
Leave
of Absence Without Pay
|
An
employee requests and is granted a leave of absence without pay.
|
|
LTO
|
LTD
|
LTD
|
Long
Term Disability
|
An
employee requests and is granted a leave of absence without pay because of a
long term disability. Human Resources forwards the completed form to Benefits
for data entry.
|
|
LOA
|
LOA
|
MIL
|
Military
Service
|
An
employee requests and is granted a leave of absence without pay for military
service.
|
|
PAY
|
Pay
Rt Chg
|
ADJ
|
Adjustment
|
An
employee's pay is adjusted due to an off-cycle increase.
|
|
PAY
|
Pay
Rt Chg
|
FYR
|
Fiscal
Year Raise
|
An
employee's pay is adjusted due to a fiscal year increase. Only used in connection with the
new fiscal year.
|
|
PLA
|
Paid
LOA
|
AML
|
Administrative
Leave
|
An employee is granted a paid leave of absence for an
administrative leave.
|
|
PLA
|
Paid
LOA
|
SAB
|
Sabbatical
Leave
|
An
employee requests and is granted a paid sabbatical leave.
|
|
RCL
|
Reclass
|
LAT
|
Lateral
|
Use
this Action/Reason when a position is reclassified to a job with the same
grade. Human Resources must approve
the use of this Action prior to its use.
|
|
RCL
|
Reclass
|
DEM
|
Demotion
|
Use
this Action/Reason when a position is reclassified to a job with a lower
grade. Human Resources must approve
the use of this Action prior to its use.
|
|
RCL
|
Reclass
|
PRO
|
Promotion
|
Use
this Action/Reason when a position is reclassified to a job with a higher
grade. Human Resources must approve
the use of this Action prior to its use.
|
|
REH
|
Rehire
|
FYB
|
Fiscal
Year Budget
|
An
employee's position/assignment was terminated and the employee is being
rehired to allow for Fiscal Year Budget processing (Campus Only).
|
|
REH
|
Rehire
|
REH
|
Rehire
|
A
previous employee/position is rehired.
|
|
RET
|
Retirement
|
EMT
|
Emeritus
|
To
identify retirees for Emeritus benefits
|
|
RET
|
Retirement
|
RET
|
Regular
Retirement
|
An
employee fully retires. Human Resources forwards the completed form to
Benefits for data entry.
|
|
RFL
|
Return-LOA
|
RFL
|
Return
From Leave
|
An
employee returns from a leave of absence.
|
|
RWP
|
Ret
w/Pay
|
ERT
|
Early
Retirement
|
An
employee applies for and is granted early retirement. Human Resources
forwards the completed form to Benefits for data entry.
|
|
TER
|
Terminatn
|
DEA
|
Death
|
An
employee dies.
|
|
TER
|
Terminatn
|
I9
|
Failure
to meet I9
|
The
employee fails to provide or update required documentation to authorize
employment in the U.S.(Use only after consultation with and authorization
from Human Resources.)
|
|
TER
|
Terminatn
|
INV
|
Involuntary
|
An
employee is terminated from the University without requesting such an action.
|
|
TER
|
Terminatn
|
JOB
|
Job
Abandonment
|
An
employee is terminated from the University for failure to report to work.
|
|
TER
|
Terminatn
|
NRC
|
Non-renewal
of contract
|
An
employee is terminated from the University due to a non-renewal of contract.
|
|
TER
|
Terminatn
|
RIF
|
Reduction
in Force
|
An
employee is terminated from the University because of restructuring within
their department or loss of funding for the position.
|
|
TER
|
Terminatn
|
RLS
|
Release
|
An
employee is released from the University during their probation period.
|
|
TER
|
Terminatn
|
VOL
|
Voluntary
|
An
employee chooses to resign from an assignment or the University.
|
|
TWP
|
Term
w/Pay
|
DEA
|
Term
With Pay Death
|
An
employee dies and the department wishes to continue paying the employee for a
specified period of time. At the end of such time the action/reason TER/DEA
should be used.
|
|
XFR
|
Transfer
|
IDT
|
Involuntary
Demotion Transfer
|
An
employee is demoted involuntarily.
|
|
XFR
|
Transfer
|
LAT
|
Lateral
Transfer
|
An
employee is transferred to a position of the same salary grade.
|
|
XFR
|
Transfer
|
PRO
|
Promotion
|
An
employee is promoted to a position of a higher salary grade.
|
|
XFR
|
Transfer
|
VDT
|
Voluntary
Demotion Transfer
|
An
employee voluntarily accepts a transfer to a job of a lower salary grade.
|
