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ePAF Users

In order to understand how the ePAF system works, you will need to know your role(s) and responsibilities as an ePAF user. Roles and responsibilities are defined below.

Note to all users:

• All users are required to maintain a valid email address in their employee record.
  
  Follow these steps to change your email address
  
  
1. Logon to the Campus Information System (CIS)
2. Click on the Employee Tab
3. Select "Personal Bio/Demo Information" under My Human Resources/Payroll
4. Click on the button "Change email address"
   
   
• All users must logon to CIS BEFORE using the ePAF system

Initiators
Initiators are generally Payroll Reporters and are individuals who will initiate the ePAF for their department(s). Initiators can also be a Delegated Approver (see "Delegated Approvers" below).

Requirements/Expectations

• Must attend ONE ePAF training before they can be granted access to ePAF.
• Know who the approvers will be for your department and train them on the following:
  1. how to access the system,
  2. how to designate others to approve ePAF's,
  3. how carry out approvals in the system,
  4. how to delegate ePAF functions to another employee (see "Delegated Approver" below) using the Manage Workflow eForm
• May act on behalf of the Department/Org Head as a delegated approver.
• Must maintain a valid email address.
• Will receive all email notifications on the ePAF they have initiated.
• Cannot turn off email notifications.

Department/Org Heads

The person listed as the Deparment/Org Head MUST be the individual ultimately responsible for the department's business transactions including financial and personnel transactions. This should be a vice president, dean, director, chair, or the like, and will not necessarily be the person that administers the day-to-day financial/personnel transactions. If you believe the wrong person is identified on HR's department tree, contact your Service Team for support. By default, the ePAF approver is always the Department/Org Head. However, they may choose to delegate the day-to-day functions of ePAF's to other employees. To delegate your ePAF functions, complete a Manage Personal Workflow eForm which can be found in ePAF on the Campus Information System (CIS).

Requirements/Expectations

• Is always the default ePAF approver. May choose to delegate the day-to-day functions of ePAF's to other employees.
• Learn how to approve ePAF's and how to use Manage Personal Workflow eForm from their Payroll Reporter or from the online ePAF training module (coming soon).
• Review ePAF's that are in process and complete. Your Payroll Reporter(s) can show you these aspects of the system, which they will learn in a training session.
• Must maintain a valid email address.
• Will receive email notifications on ePAF's initiated in their departments.

Delegated Approvers
Delegated Approvers are individuals who have been authorized by the Department/Org Heads to approve personnel changes through ePAF on their behalf.

There are two types of Delegated Approvers. Click on each type below for a detailed description.

1. Proxy
2. Alternate

Requirements/Expectations

• Approve ePAF's on behalf of their Department/Org Heads.
• Learn how to approve ePAF's and how to use Manage Personal Workflow eForm from their Payroll Reporter or from the online ePAF training module (coming soon).
• Review ePAF's that are in process and complete. Your Payroll Reporter(s) can show you these aspects of the system, which they will learn in a training session.
• Must maintain a valid email address.
• Will receive email notifications on ePAF's initiated in their departments.
• Cannot turn off email notifications.

Learn more about Delegated Approvers.