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The ePAF Process
ePAF will reduce the hiring paperwork processing time from 1-2 weeks to approximately one day by eliminating the current manual paper PAN form process with an electronic approval routing system.
ePAF is based on the HR Department Tree which shows all Department ID's and the Department/Org Heads responsible for these departments in your areas. Each Deparment/Org Head on the HR Department Tree must maintain a valid email address on the Campus Information System (CIS).
ePAF for Staff
When an ePAF is initiated for Staff, an automatic email will be sent to the Department/Org Head of the hiring department for approval. Once the request is approved, the system will then automatically route the ePAF to the Department/Org Head of the department, the hiring department reports to for the second approval (as identified on the HR Department Tree). If no Department head is found here, the ePAF is then routed up to the next level until two approvals are completed.
The Process
- Initiator must attend ONE ePAF training in order to obtain access to ePAF.
- Initiator logs into CIS before using ePAF.
- Initiator (normally a Payroll Reporter) initiates an ePAF within their department(s).
- ePAF is sent to the Department/Org Head or the Delegated Approver of that department as defined on the HR Department Tree.
- Two approvals are obtained and the ePAF is complete.
ePAF for Faculty
For Faculty, multiple approvals are obtained depending on the type of faculty appointment. Some examples are A & RPT Committee, Assistant Dean for Faculty Administration, SOM Executive Committee, Associate VP for Health Sciences, Dean for SOM, VP for Health Sciences, Dean of Academic Affairs, Diversity Office etc.
